The housing contract becomes a binding legal document when the resident (or the parent or guardian if under 18 years of age) signs the conditions set forth, and it is accepted by the Office of Residential Life at Northland College. Residents will be responsible for all policies in this contract, the Student Policies and Procedures, and the Northland College Catalog. The provisions of the housing and meal plan contract must be either accepted as written or rejected. Any alterations, deletions, additions, etc., will be disregarded, and the contract, when accepted, will be binding on both parties as originally written. Individuals with questions should contact the Office of Residential Life at (715) 682-1272 or res-life@northland.edu.

Withdrawal/Vacating Residence Hall

Students, who cancel their registration or withdraw, must vacate their room within 48 hours of their cancellation.

Housing assignments and meal plan agreements are made on an academic year basis for those students enrolled in on-campus courses. If enrolled in an off-campus course, the residents may be required to check out of campus housing during the time they are away from campus.

The agreement begins on the day the space is occupied or the official opening day, as listed on the proper academic year calendar.  The agreement ends on the proper closing date listed in the academic year calendar.  If a resident is not enrolled in a spring session class, they will need to check out of their space prior to the start of the session.

All residential living spaces will close in December for winter break and will reopen in January.  Residents will be required to vacate all facilities unless approved to stay by the Office of Residential Life.  Meal plans and food service are not available during winter break.  Residential living spaces will remain open during: Thanksgiving break (November), mid-session break (March), and Inter-Session break (April).

Every effort will be made to meet the room assignment choices indicated on a student’s application. However, Northland College reserves the right to make assignments in accordance with the availability of space and at the discretion of the Office of Residential Life. Room changes may be granted at the discretion of the Office of Residential Life. Northland College reserves the right to cancel room reservations if the room is unoccupied by the first day of scheduled classes in each session. Northland College also reserves the right to inspect rooms for maintenance, health, or safety reasons. The Campus Housing and Meal Contract may not be assigned or sold. Subletting of rooms or space within them is prohibited. Guests of residents are permitted to remain overnight in accordance with Northland’s Guest Policy. Northland College and its employees are not responsible for damage, loss, or theft of a student’s personal property. Students are strongly encouraged to have personal property insurance. Conducting businesses within rooms or halls is prohibited.

Certain circumstances may require a student to leave on-campus housing during an academic term. If this should occur, the student must officially checkout from his/her housing space with a residential life staff member.

Room and board refunds are calculated according to the schedule below and credited to a student’s account. Students receiving financial aid who receive room and board and/or tuition refunds will receive a similar reduction in their total financial aid package. Students receiving federal financial aid through Title IV programs will receive a refund consistent with federal regulations.

Please contact the Office of Financial Aid for more information on calculating refunds for students receiving financial aid. There is an administrative fee for calculating refunds, which is the lesser of five percent of the calculated refund or $100. If an eligible student withdraws from on-campus housing and/or a meal plan prior to the first day of class in the fall or winter term he/she will receive a 100 percent refund of the cost of housing and/or meal plan. Review the Northland refund policies

Room and Board Refunds

This section is for students moving off campus during the semester. Room and board refunds for withdrawing students are calculated based on the following schedule.

A day is any day (S,M,T,W,Th,F,S) during the period residents are permitted to be in on-campus housing facilities in the fall and winter academic terms.

Residents may be assessed for common area damages occurring within any campus housing that cannot be attributed to specific individuals such as, but not limited to: damage, stolen furniture or building equipment, additional cleaning due to excessive trash or personal items in common areas, and broken windows.

Students residing in Northland’s residence halls and campus housing are subject to all relevant federal, state, and local laws as well as College rules and regulations. Each resident, by virtue of this contract, agrees to abide by federal, state and local laws as well as the rules and regulations of Northland College as stated in the Code of Student Conduct.

Further, each resident can be held responsible for any and all behavior or activities within his/her assigned room or campus housing area. Violation of rules and regulations can result in action being taken by Northland College, in accordance with the Code of Student Conduct. Northland College reserves the right to cancel an individual’s housing and to require that individual to move from campus housing if a serious policy violation is committed, or successive minor violations, and/or demonstrations of significant disrespect toward others in the residence hall/campus housing community are committed.

A room reservation will be confirmed upon receipt of:

1. A completed housing and meal plan application,
2. Acknowledgment of agreement to the campus housing and meal plan contract,
3. A $200 tuition deposit or a $100 room deposit for non-Northland students, and
4. An account in good standing with the Northland College Business Office.

If the student seeks cancellation of housing after a room deposit has been received and after a housing assignment has been made, the room deposit cannot be refunded. At the conclusion of the contract period, if the student is not returning to campus housing, the student will have their housing deposit credited to their account with the Business Office, provided that they submit a request and meet the appropriate check-out requirements as outlined in Residential Living Policies.

Students are billed by the Business Office, and payment of fees can be arranged with them. Please refer to the Housing and Meal Plan Refund Policy for students that cancel registration or withdraw from the College. If a student remains in campus housing after withdrawing from classes, the student will be billed for additional days in residence.