Reserves are materials (such as books, AV materials, journal articles and/or photocopies, recordings, tests, non-book items)  generally set aside temporarily for the educational and non-commercial use of students. Reserves are housed in a separate collection to which access is more restricted than is access to materials in the general collection. The purpose of the reserve collection is to:

  • support the needs of a specific group of patrons within the Northland community (most often a class but may also be a student organization, faculty committee, etc.);
  • provide timely, convenient, and efficient access to high-demand items; and
  • protect materials that are at a high risk of theft or vandalism.

Who May Use Reserve Materials

Use of reserve materials is restricted to members of the Northland community. However, members of the media interested in reviewing publications of an up-coming speaker or lecturer will be allowed to check out reserve items, assuming s/he has a Dexter Library community card.  In order for the library staff to provide to faculty accurate statistics on usage of their reserve items and in order to track sometimes- missing reserve items, all reserve items MUST be checked out to the student using the materials—even if the student only wants to make a copy of the item.

Identifying Materials on Reserve

The Dexter Library catalog lists reserve materials by course and by professor/instructor, which may be searched using the tab “Course Reserves.” All materials on reserve are also identifiable in the catalog in the location field of an item’s record.

Loan Periods

The loan period is determined by the individual/group placing materials on reserve. Most materials placed on reserve are for in-library (ROOM) use only and circulate for 4 hours. Materials may also be designated as overnight (OVN) or three-day (3-DAY); the loan period for each reserve item is clearly marked on the item or the reserve cuff. Regardless of the type of loan, patrons should always verify with the Desk Clerk the date and time the materials are due before leaving the library.

Types of Reserves

Course reserves

Initiated by faculty in support of a specific course for all or part of a term.

Permanent reserves

Initiated by library staff to restrict access to high-demand items or those that are believed to be at high risk for disappearing.

Other reserves

Initiated by faculty, staff, or students for ongoing or temporary access to a particular set of materials. These reserves are reviewed annually and may be removed by the library staff if circulation of the materials does not seem to warrant their continuing to be made available or if interest in the issue they cover has waned on campus.

General information

  • Faculty/individuals must complete a “Reserve Request Form” (both sides) for each class for which they wish to create a reserve.  Forms are available at the Circulation Desk or from a library staff member.
  • Faculty may put on Reserve for each class a total of 40 items of any content in any format.
  • The decision to place personal items on reserve remains with the faculty member/individual.  While the library staff strive to ensure that personal materials are handled properly, they cannot guarantee nor do they assume responsibility for the abuse, destruction, loss, and/or theft of personal materials placed on reserve.  Some minor wear to personal items should be expected as students frequently make photocopies from these works.
  • Faculty/individuals should allow a minimum of 72 hours to have materials processed for reserve and ready for students to use.  Reserve requests are processed in the order in which they are received.